Perfect Your Message with the Plain Language App
Meet Emily, a College Registrar tasked with creating official announcements, course catalogs, and graduation bulletins. Her content must be error-free and reflect the institution’s credibility. By using the Plain Language App to “Proofread text,” Emily ensures grammatical, and punctuation mistakes don’t undermine the college’s reputation.
The Challenge: Ensuring Flawless Academic Communications
Emily was assigned to finalize the semester’s course catalog. The document needed to:
- Eliminate spelling and punctuation errors.
- Adhere to the institution’s Style Manual guidelines.
- Maintain a consistent and welcoming tone throughout.
How the Plain Language App Enhances Academic Communication
Step 1: Enter Draft Text for Proofreading
Emily accessed Microsoft Teams and clicked on "View Prompts." She then selected Proofread text, which pre-populated the prompt:
Proofread text
Emily must then paste or type the content requiring proofreading into the prompt. Below is an example of content that needs proofreading:
We are thrilled to introduce an exciting lineup of course this semester: Advance Literary Critcism, Modern Theater Practices, and Data Analysis 101. Please ensure to review the update prerequisites, check the detailed course descriptions in the catalog and connect with you're academic advisor for any questions.
Step 2: Review Automated Feedback
Emily asked:
Can you suggest any stylistic changes to make this announcement more engaging and aligned with our institution’s voice?
Updated text:
We are thrilled to introduce an exciting lineup of courses this semester: Advanced Literary Criticism, Modern Theatre Practices, and Data Analysis 101. Please ensure you review the updated prerequisites, check the detailed course descriptions in the catalogue, and connect with your academic advisor for any questions.
Step 3: Enhance Future Communications
After the corrections, Emily wanted to be sure:
What best practices can I adopt to maintain clarity and consistency in future academic documents?
Watch the 'Proofread text' prompt in action:
Why This Matters
By tapping into the Plain Language App, Emily:
- Saves time while maintaining high-quality academic standards.
- Prevents inadvertent errors from appearing in official documents.
- Gains insights into best practices for consistent proofreading.
Try the Plain Language App Today!
The Plain Language App is designed for all users, whether you’re an experienced writer or just starting out. Its easy-to-use prompts and detailed explanations ensure anyone can produce polished, professional-quality text.